Article

Personnel file storage in a company: cabinets and procedure

personnel filesHR cabinetsemployee records storage

Published: 2026-04-26

Quick answer

How to plan personnel file storage when document format, HR access, archive handling and repeatable equipment standards matter.

Analysis and signals

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After this guide, check Radar when the topic may depend on regulations, market signals, H&S, fire safety, GDPR or rollout timing.

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When this topic matters

Personnel files usually work in two rhythms: active HR handling and longer-term storage. Cabinet selection should reflect access, folder format and future document growth.

How to approach the buying decision

For binder-based files, record cabinets are the starting point. If HR frequently works with folders, filing cabinets make sense. For restricted or more sensitive records, reinforced models should also be compared.

Decision table

Criterion	What to check
Binders	SBM record cabinets
Active folders	filing cabinets
Restricted access	reinforced models or safes

Checklist before the RFQ

employee count and file growth rate
HR documentation format
number of people with access
whether active and archived files must be separated

How to prepare a quote request

The RFQ should describe the use case, required quantity, stored-item format, delivery location and room constraints. Metaf works in an RFQ model, so the commercial and technical response can compare configurations without public prices.

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From guidance to quotation

Do you have a similar problem in your organization?

Briefly describe the use case, quantity, delivery location or product family. The Metaf team can turn the article context into a concrete shortlist and quote request.

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FAQ

Should personnel files be stored in binders or folders?

It depends on the HR procedure. Document format should drive cabinet selection, not the other way round.

Is a filing cabinet good for HR?

Yes, when the team frequently works with folders and needs fast employee-based retrieval.

Related paths

Move from guidance to specific families, models and selection paths.

Selection paths

Select by asset type

Active archives and documents

A selection path for offices, public agencies and archives where rapid access to documents, order and repeatable configuration matter.

Application sectors

Sector: public offices

Metal cabinets for public offices and administration

Cabinet selection for public offices and administrative teams where document workflow, accountability and order matter.

Sample models

SBM

Metal office cabinet Sbm 101 M lx

Sbm 101 M lx

Metal office cabinet Sbm 101 M lx is a Metaf solution for offices, public institutions, legal rooms, schools and public facilities, prepared for orderly storage of documents, binders and records in office environments. Key spec: Dimensions (H x W x D) mm: 1040 x 600 x 435 mm.

SBM

Metal office cabinet Sbm 102 M lx

Sbm 102 M lx

Metal office cabinet Sbm 102 M lx is a Metaf solution for offices, public institutions, legal rooms, schools and public facilities, prepared for orderly storage of documents, binders and records in office environments. Key spec: Dimensions (H x W x D) mm: 1040 x 800 x 435 mm. Variant code: SBM 02022303.

Next step

If the article helped narrow the topic, move to the catalog or prepare a request with specific models.

The most value comes from combining the knowledge base with the catalog and one quotation request. This allows the conversation with Metaf to start from a real shortlist instead of generalities.

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