Article

GDPR cabinets: how to choose a cabinet for company documents

GDPR cabinetscabinet for personal datadocument security cabinet

Published: 2026-04-25

Quick answer

A practical guide to selecting cabinets for documents containing personal data without claiming that one item of furniture solves GDPR obligations.

Analysis and signals

Current economic, regulatory and operational-risk changes are covered in Metaf Radar.

After this guide, check Radar when the topic may depend on regulations, market signals, H&S, fire safety, GDPR or rollout timing.

Metaf Radar

When this topic matters

This topic matters when company documents include personal data, employee files, contracts, client records or material that should be restricted both organisationally and physically.

How to approach the buying decision

Start with risk, document format and access frequency, then compare record, filing or reinforced cabinets. GDPR does not define one certified cabinet, so the purchase should support procedure rather than replace it with a marketing phrase.

Decision table

Criterion	What to check
Binder documents	compare record cabinets and closed shelving
Active documentation	check filing cabinets and drawer layout
Higher control level	consider safes or reinforced cabinets

Checklist before the RFQ

document format and number of binders or folders
number of people with access
whether documents are active or archived
whether stronger access control is needed

How to prepare a quote request

The RFQ should describe the use case, required quantity, stored-item format, delivery location and room constraints. Metaf works in an RFQ model, so the commercial and technical response can compare configurations without public prices.

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From guidance to quotation

Do you have a similar problem in your organization?

Briefly describe the use case, quantity, delivery location or product family. The Metaf team can turn the article context into a concrete shortlist and quote request.

Request selection and quotation

FAQ

Does a GDPR cabinet need a certificate?

GDPR does not define one furniture certificate. Storage should be matched to risk, document type and access procedure.

Is a standard record cabinet enough?

Sometimes yes when risk is moderate and capacity matters. For higher control, compare reinforced models.

Related paths

Move from guidance to specific families, models and selection paths.

Selection paths

Select by asset type

Controlled documents and restricted-access zones

A path for assets that require elevated access control, predictable logistics and more physically robust storage.

Application sectors

Sector: public offices

Metal cabinets for public offices and administration

Cabinet selection for public offices and administrative teams where document workflow, accountability and order matter.

Sample models

SBM

Metal office cabinet Sbm 101 M lx

Sbm 101 M lx

Metal office cabinet Sbm 101 M lx is a Metaf solution for offices, public institutions, legal rooms, schools and public facilities, prepared for orderly storage of documents, binders and records in office environments. Key spec: Dimensions (H x W x D) mm: 1040 x 600 x 435 mm.

SBM

Metal office cabinet Sbm 102 M lx

Sbm 102 M lx

Metal office cabinet Sbm 102 M lx is a Metaf solution for offices, public institutions, legal rooms, schools and public facilities, prepared for orderly storage of documents, binders and records in office environments. Key spec: Dimensions (H x W x D) mm: 1040 x 800 x 435 mm. Variant code: SBM 02022303.

Next step

If the article helped narrow the topic, move to the catalog or prepare a request with specific models.

The most value comes from combining the knowledge base with the catalog and one quotation request. This allows the conversation with Metaf to start from a real shortlist instead of generalities.

Request a quote Build a grouped inquiry