Article

Company archive: equipment and document organisation

company archivearchive equipmentarchive cabinets

Published: 2026-04-27

Quick answer

How to plan a company archive using record cabinets, closed shelving, filing cabinets and SRM cabinets for maps and drawings.

Analysis and signals

Current economic, regulatory and operational-risk changes are covered in Metaf Radar.

After this guide, check Radar when the topic may depend on regulations, market signals, H&S, fire safety, GDPR or rollout timing.

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When this topic matters

A company archive requires separation into frequently used documents, long-term resources, large-format material and zones with stricter access control.

How to approach the buying decision

Define archive structure before selecting furniture. Closed shelving provides capacity, record cabinets support binder workflows, filing cabinets speed retrieval and SRM handles flat formats.

Decision table

Criterion	What to check
High capacity	closed shelving
Binder workflow	record cabinets
Maps and drawings	SRM cabinets

Checklist before the RFQ

how many running metres of records are involved
how often documents are retrieved
whether maps, plans or drawings are present
whether the archive has access zones

How to prepare a quote request

The RFQ should describe the use case, required quantity, stored-item format, delivery location and room constraints. Metaf works in an RFQ model, so the commercial and technical response can compare configurations without public prices.

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From guidance to quotation

Do you have a similar problem in your organization?

Briefly describe the use case, quantity, delivery location or product family. The Metaf team can turn the article context into a concrete shortlist and quote request.

Request selection and quotation

FAQ

Are closed shelves better than cabinets?

For large capacity often yes, but record cabinets are more convenient for active binder work.

Can an archive include several product families?

Yes. This is usually best when different document formats are present.

Related paths

Move from guidance to specific families, models and selection paths.

Selection paths

Select by asset type

Active archives and documents

A selection path for offices, public agencies and archives where rapid access to documents, order and repeatable configuration matter.

Application sectors

Sector: public offices

Metal cabinets for public offices and administration

Cabinet selection for public offices and administrative teams where document workflow, accountability and order matter.

Sample models

Closed shelving

Closed shelving unit RZ 101 lx

RZ 101 lx

Closed shelving unit RZ 101 lx is a Metaf solution for offices, legal rooms, active archives and administrative departments, prepared for ordered storage of binders, documents and office materials inside enclosed steel storage. Key spec: Dimensions (H x W x D) mm: 1040 x 600 x 435 mm. Variant code: SBM 01022903.

Closed shelving

Closed shelving unit RZ 102 lx

RZ 102 lx

Closed shelving unit RZ 102 lx is a Metaf solution for offices, legal rooms, active archives and administrative departments, prepared for ordered storage of binders, documents and office materials inside enclosed steel storage. Key spec: Dimensions (H x W x D) mm: 1040 x 800 x 435 mm. Variant code: SBM 02022903.

Next step

If the article helped narrow the topic, move to the catalog or prepare a request with specific models.

The most value comes from combining the knowledge base with the catalog and one quotation request. This allows the conversation with Metaf to start from a real shortlist instead of generalities.

Request a quote Build a grouped inquiry